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550 Poirier St, Coquitlam, BC, V3J 6A7| Phone: 604-939-9201| Contact Us
School District No. 43 (Coquitlam)
Learning for a Lifetime
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Records Request

Welcome to the Transcripts and Student Records request webpage. Please read this information carefully to determine what you wish to request and the process to follow.

 

If you are seeking your own employee records, please contact our Human Resources Department at humanresourcessupport@sd43.bc.ca.
If you are seeking information on Freedom of Information Requests, please visit this webpage.

 

Transcript Information
A transcript is an official document that shows your secondary school marks and credits in a British Columbia Graduation Program. Your transcript, not your Graduation Certificate (diploma), is the legal document proving graduation.

Official Transcripts, Graduation Certificates and GED records can be obtained from the Ministry of Education in Victoria B.C. online Ministry of Education - Transcripts and Certificates or by phone at 1-250-356-7270.

Any questions or concerns about ordering official documents from the Ministry of Education can be emailed to student.certification@gov.bc.ca .

SD43 Purchasing Department DOES NOT provide transcripts, unless:

  • You graduated between January 1974 and December 1985
  • Completed a grade 12 course before 1986
  • You did not complete grade 12
  • Attended grade 12 after 1974 in the University Entrance or Academic-Technical Program

If you graduated in 1985 or earlier, SD43 Purchasing Department will provide (if found) a certified and sealed copy of your transcript upon completion of this Student Records Transcript Request Form

 

Permanent Student Record Card (PSR)
 A Permanent Student Record Card is a listing of a student's entire academic record for grades K-12.

If your last school attended was in an SD43 Public School then a copy of your Permanent Student Record can be obtained by completing this Student Records Transcript Request Form.  Student Records are available from the last school the student attended.  They will be kept at the school for up to five (5) years from the last day of attendance. Please contact the last school attended or registered at for more information.

If more than five (5) years have passed you can obtain a certified and sealed copy of their PSR card from SD43 Purchasing Department upon completion of  this Student Records Transcript Request Form. 

The Request for Student Records form may be e-mailed to facilityrentals@sd43.bc.ca or mailed:

SD43 (Coquitlam)
Attention: Purchasing Department 
550 Poirier Street, Coquitlam, B.C. V3J 6A7. 

To ensure the privacy and security of the student record information, a legible copy of government issued photographic identification must accompany the request form.

If the record is to be picked up by someone other than the student, we require a signed letter of authorization which includes the student's signature along with photo identification of the person picking up the records.

Payment for Student Records must be received prior to records being released but not before records are confirmed found, please do NOT send payment with your Student Record Form. 

We accept payment by cash (exact amount only, no change is available) or cheque at SD43 Board office located at 550 Poirier Street, Coquitlam, B.C.

The fees are as follows:  $10.00 for the 1st copy, and $5.00 for each additional, inclusive of GST

Unclaimed student records ordered for pick up will be destroyed 6 months after they are ordered. No refunds will be issued should the document not be picked up.

 

Businesses Ordering Transcripts
For businesses ordering a transcript for Education Verification, a client consent form and transcript order form will need to be submitted. These documents can be ordered through and submitted to the BC Ministry of Education website Ministry of Education - Transcripts and Certificates.  If you have any questions, please contact student.certification@gov.bc.ca

 

Legal Requests
Student Records are available from the last school the student attended.  They will be kept at the school for up to five (5) years from the last day of attendance. Please contact the last school attended or registered at for more information.  If more than five (5) years have passed you can obtain a certified and sealed copy of their records from SD43 Purchasing Department.

SD43 Purchasing Department requires the request in writing along with a signed authorization from the former student.  Please include maiden name and/or any other name your client has used, their date of birth and the very last Coquitlam School.

Attorneys requesting their client's educational records may send written requests to the following address:

SD43 (Coquitlam)
Purchasing Department
550 Poirier, Coquitlam BC, V3J 6A7

The fee for this service is $10.00. An invoice will be sent with the student records upon request.

 

 

School District No. 43 (Coquitlam)

550 Poirier St, Coquitlam BC
V3J 6A7
604-939-9201 604-939-7828