Admin Procedures
All administrative procedures are currently under review.
Administrative Procedures
Category : 100 - General Administration (31)
- AP 100 Framework for Enhancing Student Learning
- AP 105 Response to Unexpected Emergencies
- AP 111 Parents Advisory Councils
- AP 112 Advisory Committees
- AP 115 Public Interest Disclosures
- AP 120 Policy and Procedures Dissemination
- AP 121 Development and Revision of Administrative Procedures
- AP 130 School Calendar Approval Process
- AP 131 School Year and Day
- AP 132 Closure of Schools for Extreme Weather Conditions
- AP 140-1 Digital Responsibility for Employees
- AP 140-2 Digital Responsibility for Students
- AP 145 Maintenance of Order
- AP 150 Media Relations
- AP 151 Requests for Information Distribution or Presentation to Schools
- AP 152 Circulation of Questionnaires through Schools
- AP 153 Remembrance Day Poppies
- AP 155 Event Protocol
- AP 156 Official Opening Ceremony for Schools
- AP 157 Graduation Ceremonies - Invited Guests
- AP 170 Health and Safety in the Workplace
- AP 171 Tobacco and Vapour Products Free Environment
- AP 175 Video Surveillance
- AP 180 FIPPA
- AP 181 Records Management
- AP 182 Student Records
- AP 190 Copyright
- AP 191 Nutrition and Sale of Food to Students
- AP 195 Corporate Partnerships
- AP 196 Corporate Sponsorships
- AP 197 Fundraising Activities Sponsored by Schools
Category : 200 - Instructional Programs and Materials (27)
- AP 205 Anti-Racism
- AP 206 Conduct Related to Secular and Non-Sectarian Principles
- AP 207 Alternative Delivery in the PHE Curriculum
- AP 209 Mandarin Bilingual Program
- AP 210 French Language Programs
- AP 211 Learning Services - Philosophy and Aims
- AP 214 Montessori Program
- AP 215 Career Education
- AP 220 Community Education, Community Development and Community Schools
- AP 221 Groups Visiting Schools
- AP 230 Academies of Learning
- AP 240 Charges for Course Fees_Activities_Materials
- AP 241 Sale of School Supplies
- AP 242 Automotive Shops - Service of Automobiles
- AP 243 School Owned Buses
- AP 250 Field Trips
- AP 251 Non-Teaching (CUPE) Staff Participating in Off-Site Activities Involving Students
- AP 252 Out of Province Educational Trips
- AP 253 Student Exchange Sister School or Humanitarian Programs
- AP 254 International Educational Trips
- AP 255 Volunteer Drivers and the Use of Privately Owned Vehicles
- AP 257 Approved Vehicles for Conveying Students
- AP 258 School Volunteers
- AP 261 Animals in Schools and District Facilities
- AP 265 Learning Resources
- AP 270 Continuing Education
- AP 271 BC School Completion Certificate (Evergreen) Program
Category : 300 - Students (23)
- AP 300 Student Registration
- AP 301 Systematic Immunization of Students
- AP 302 Admission of Foreign Students
- AP 304 Reduced School Day Attendance
- AP 309 Physical Restraint and Seclusion in School Settings
- AP 310 Student Safety and Supervision
- AP 311 Emergency Response and Planning Procedure
- AP 312 Fire Protection and Safety
- AP 313 SecurityThreats Lockdown and Hold and Secure
- AP 314 Best Practice - Child Care During School Hours
- AP 315 Anaphylaxis in Schools
- AP 316 Student Accidents_Injuries
- AP 317 Ambulance Calls to Schools
- AP 318 Management of Lice in Schools
- AP 319 TYPE 1 Diabetes in Schools
- AP 330 Provision of Menstrual Products
- AP 355 Formal Intervention and Suspension of Students
- AP 356 Personal Discriminatory and Sexual Harassment
- AP 360 Communicating Student Learning
- AP 361 Secondary Transcript of Marks and Dogwood Graduation Certificates
- AP 380 Resolution of Student or Parent School Concerns
- AP 381 Office of the Ombudsperson Referral
- AP 390 Missing Child
Category : 400 - Human Resources (15)
- AP 407 Cartage Allowance – Teaching and Support Staff
- AP 408 Protection of Employees from Violence in the Workplace
- AP 414 Retirement Function
- AP 426 Working Alone or in Isolation
- AP 432 Posting and Selection of Department Heads for New Schools
- AP 436 Recruitment and Appointment of Principals and Vice-Principals
- AP 437 Appointment Assignment and Transfer of Principals and Vice-Principals
- AP 445 Overtime Distribution - CUPE Members
- AP 454 Transportation Arrangements for Excluded Staff
- AP 458 Employee Drivers and the Use of School District Vehicles
- AP 459 Transportation Expense - Senior Management Group
- AP 465 Workplace Bullying Discrimination and Harassment
- AP 466 Standards of Conduct
- AP 496 Ed Assistant and Youth Worker Practicum Placements
- AP 497 Mileage for Excluded P VP and CUPE
Category : 500 - Business Procedures (48)
- AP 500 Annual Operating Budget, Multi-Year Financial Planning, and Reporting
- AP 504 School Allocations and Carryforward
- AP 505 Payroll Matters
- AP 506 General Banking
- AP 507 Internal Audit
- AP 508 Gifts and Gift Cards
- AP 509 Honorarium
- AP 510 General Accounting Practices
- AP 511 Accounting Systems in Schools
- AP 512 Investments
- AP 514 Procurement & Purchasing
- AP 515 Signing Officers and Authority
- AP 516 Corporate Seal
- AP 517 Charitable Donations
- AP 518 Disposal of Used Equipment
- AP 519 Vandalism Costs
- AP 520 Disposal of Real Property
- AP 521 Electronic Equipment
- AP 524 Contracted and Consulting Services
- AP 526 Capital Assets
- AP 527 Business and Travel Expense Reimbursement
- AP 528 Employee Vehicle Damage
- AP 529 Purchasing Card
- AP 530 Insurance Management
- AP 540 Purchase of School Site
- AP 541 School Design Team
- AP 542 Naming New Schools
- AP 543 Controlled Access to District Buildings
- AP 544 Telephone Service in Schools
- AP 545 Elevators and Accessibility Lifts
- AP 546 Indoor Air Quality
- AP 547 Resource Conservation
- AP 550 School Minor Renovations and Alterations
- AP 551 Construction and Maintenance while School is in Session
- AP 552 Contractors Working in Schools
- AP 553 Portable Classrooms
- AP 555 Parking on District Property
- AP 556 Traffic Safety
- AP 557 Herbicide and Pesticide Use
- AP 560 Joint Municipal Board Use
- AP 561 Use of Surplus School Facilities
- AP 562 Community Use of School Facilities
- AP 563 Sharing of Revenue
- AP 564 Community Use of School Playfields
- AP 565 Purchase and Installation of Adventure Playgrounds and Outdoor Classrooms
- AP 567 Child Care
- AP 570 Allocation of Caretaker Service
- AP 571 Custodial Supervision
Administrative Forms
Category : 100 General Admin (5)
Category : 200 Instructional (26)
- F211-1 Learning Services: Parental Consent for Programming
- F211-3 Learning Services: District Screening Form
- F211-4 Learning Services: Application for SEA Consultation Hours
- F230-1 Academies of Learning
- F250-1 Parent/Guardian Field Trip Information and Consent Form
- F250-2 Parent Guardian Extra Curricular Field Trip Info and Consent Form
- F250-3 Student Vehicle Assignment
- F250-4 Teacher Field Trip Checklist
- F252-1 Out of Province Educational Trips Preliminary Application Step One
- F252-2 Out of Province Educational Trips Planning Update Step Two
- F252-3 Out of Province Educational Trips Final Checklist
- F252-4 Out of Province Field Trip Informed Consent Form
- F253-1 Student Exchange, Sister School or Humanitarian Programs Preliminary Application Step One
- F253-2 Student Exchange, Sister School or Humanitarian Programs Planning Update Step Two
- F253-3 Student Exchange Sister School Humanitarian Program File Final Checklist
- F254-1 International Educational Trips Preliminary Application Step One
- F254-2 International Educational Trips Planning Update Step Two
- F254-3 International Educational Trip File Final Checklist
- F254-4 International Field Trip Informed Consent Form
- F255-1 Volunteer Driver Certification for Insurance and Vehicle Specifications
- F258-1 District Volunteers Screening Process for Principals or Vice Principals
- F258-2 School Volunteer Application
- F258-3 School Volunteer Code of Conduct
- F258-4 Volunteer Interview
- F265-1 Consent for Storage and Access of Information Outside Canada
- F265-2 Reconsideration of Learning Resources
Category : 300 Students (2)
Category : 400 Human Resources (4)
Category : 500 Business (8)
- F504-1 Reallocation Form
- F510-1 Payroll Dept Overpayment Deductions
- F514-1 One Tender Declaration
- F521-1 Technology Pilot Project Proposal
- F547-1 Resource Conservation Management Summer Break Shutdown Activities
- F565-1 Approval Request Adventure Playground
- F565-2 Technical Approval of Proposed Adventure Playground Equipment Installation
- F567-1 Technical Approval of Proposed Portable Daycare