The Federal Student Work Experience Program (FSWEP) campaign runs from October 29, 2012 to October 2013.
FSWEP provides full-time students
valuable, hands-on work experience related to their field of study and
allows for a wealth of learning opportunities. Students obtain fair and
equal access to job opportunities across the country. Although students
are not required to have previous work experience to apply, they must
meet the program’s eligibility criteria.
There are many types of exciting and challenging jobs
being offered to both secondary and post-secondary students. These
opportunities encompass a wide range of duties and responsibilities as
they relate directly and indirectly to providing service to all
Canadians. This full spectrum includes office and clerical work, field
and lab work, information technology work and working outdoors.
How does it work?
Each FSWEP campaign is generally open from October of one year to October of the following year.
The rates of pay for all student employment throughout
the federal public service are established by the Treasury Board of
Canada Secretariat. Students are paid an hourly rate based on their
educational level and their year of study. To find out the current rates
of pay for students, or for additional information, consult the Terms and Conditions of Employment for Students.
The FSWEP e-recruitment inventory is then built based
on those applications and is used to randomly select candidates who meet
the job requirements identified by the hiring organization. The random
selection approach ensures a fair and equitable way of identifying
potential candidates.
- Your application is part of the national FSWEP inventory (and Departmental Program(s), where applicable);
- Federal organizations request student referrals from
the PSC.;A random search of the FSWEP inventory (or Departmental
Program inventory(ies)) is conducted by the PSC and is based on the
requirements of the position identified by the hiring organization
(e.g., year/level of education, field of study, skills, work location,
language). The random selection identifies a minimum of five students
per job opportunity to refer to the hiring organization;
- The PSC contacts the identified students by e-mail
to validate their interest and availability. The PSC then refers all
interested students to the hiring organization;
- The hiring manager assesses the referred students; a job offer is made to the selected student(s) by the hiring manager; and
- The results of all students referred to the hiring
organization are posted to the students’ on-line profiles (“View my
results” section)
This inventory is managed by the Public Service Commission (PSC) of Canada,
the agency that administers various staffing programs on behalf of the
Government of Canada. The PSC acts as a broker in referring eligible
students to hiring managers and, in turn, the hiring manager is
responsible for the assessment of each referred candidate and all
subsequent staffing actions (such as preparing the letter of offer,
conducting the security clearance, determining the rate of pay, etc.).
The rates of pay for all student employment throughout
the federal public service are established by the Treasury Board of
Canada Secretariat. Students are paid an hourly rate based on their
educational level and their year of study. To find out the current
rates of pay for students, or for additional information, consult the Terms and Conditions of Employment for Students.
This national program employs approximately 9 000
students every year, by way of an inventory of over 50 000 student
applicants.
FSWEP Facts
FSWEP is the primary vehicle through which federal
organizations recruit and hire students. This program, established in
1990, provides thousands of students with temporary jobs every year in
various federal organizations across Canada.
The PSC is responsible for the administration of this
program, as well as several others, on behalf of the Government of
Canada; the Treasury Board of Canada Secretariat establishes the program
and its legislative framework. This governing framework includes the
following:
Questions about FSWEP eligibility
How FSWEP works
The assessment process
Student bridging
Rates of pay and compensation
Questions about FSWEP eligibility
I am a non-Canadian. Do I meet FSWEP’s eligibility criteria?
Yes, however preference is given to Canadian citizens
who meet the job requirements identified by the hiring organization. A
Canadian citizen is a person who possesses Canadian citizenship by birth
or through the naturalization process under the Canadian Citizenship Act.
If I finish high school this fall semester and plan to return to full-time studies next fall, am I eligible for the FSWEP?
No. In order to be eligible for the FSWEP,
a person must currently be a full-time student, returning to full-time
studies in his/her next academic term. In this case, the next academic
term would be the winter semester in high school. Students in this
situation would become eligible once they started their full-time
studies the following fall.
I am in my final year of academic
study and I am not returning to full-time studies in the next academic
term. Am I eligible for FSWEP?
Those students in their final year of academic study
who are not returning to full-time studies in the next academic term are
only eligible to work part-time until the completion of their final
academic term.
I am a part-time student in my final year of academic study. Am I eligible for FSWEP?
No. Students must hold full-time student status (confirmed by their academic institution) in order to be eligible for FSWEP.
Part-time students are currently ineligible for the FSWEP program, but are encouraged to visit Jobs Open to the Public for employment opportunities in the federal public service.
I am a part-time student with a recognized disability. Do I meet FSWEP’s eligibility criteria?
Students with a disability who are recognized by their
educational institution as having full-time status meet the Program’s
eligibility criteria.
Do I need to be bilingual to be hired?
It depends. Although bilingualism is not a eligibility
criteria for the FSWEP program, in some jobs and for some regions in
Canada, bilingualism is a requirement for the position. If the job
opportunity requires bilingualism, the search in the FSWEP inventory
will be conducted with this requirement.
Does FSWEP recognize distance learning?
Yes, provided that the full-time status eligibility criterion is respected.
Students enrolled in a distance education program must
be recognized by their educational institution as having full-time
student status.
Some students may be enrolled in a combination of
distance education AND be (physically) attending classes in an academic
institution – and together these must constitute full-time study status.
I am currently enrolled in an academic
distance learning institution and a non-distance learning institution –
and part-time in both. Does this constitute “full-time” status?
And if so, am I eligible for FSWEP?
If you are recognized by your academic institution as
having full-time student status, then you meet the FSWEP eligibility
criteria.
I am a Canadian student studying (full-time) outside of Canada. Am I eligible for FSWEP?
Yes, however students must be aware that should they be
called for an interview, they may need to return to Canada at their
own expense. (More information about this in the assessment process
section below).
How FSWEP works
Is it necessary to submit a new application every year?
Yes. Every fall, a new inventory is created; the
registration date is posted on this site. A student must submit his/her
application every year when the new inventory is created. Once
submitted, the application remains in the inventory for the entire
campaign period (approximately 12 months). You are responsible for
keeping your application up-to-date.
What happens after I submit my job application?
- Your application is part of the national FSWEP
inventory (as well as the inventory associated with each Departmental
Program, if you have applied to one);
- Federal organizations request student referrals from the PSC;
- A random search of the FSWEP inventory (or
Departmental Program inventory(ies)) is conducted by the PSC and is
based on the requirements of the position identified by the hiring
organization (e.g., year/level of education, field of study, skills,
work location, language). The random selection identifies a minimum of
five students per job opportunity to refer to the hiring organization;
- The PSC contacts the identified students by e-mail
to validate their interest and availability. The PSC then refers all
interested students to the hiring organization;
- The hiring manager assesses the referred students; a job offer is made to the selected student(s) by the hiring manager; and
- The results of all students referred to the hiring
organization are posted to the students’ on-line profiles (“View my
results” section).
What kinds of jobs are available?
There are many types of jobs being offered to both
secondary and post-secondary student jobs are varied and include office
administration, field work, information technology, program
administration and delivery of services to Canadians.
The Featured Jobs (see the Opportunities tab) and Departmental Programs currently on our Web site provide a good idea of the various types of job opportunities available to students.
How do I apply to a “Featured Job”?
Students are recruited through the FSWEP inventory for
these positions, Unlike the Departmental Programs, students do not
apply directly to the “Featured Jobs” opportunities.
Why did I receive an e-mail from the
PSC about a job for which I do not meet the requirements (for example:
location of job, skill set, education specialization)?
The applicant profile you create is key. Every search
relies on the information provided in each candidate’s profile. When you
complete your profile, it is important to accurately select from the
menu options. This includes accurately selecting your area of residence
and the location(s) in which you are able to work. Your attention and
accuracy in completing your profile will result in you being referred to
positions which meet your background, interests and availability for
work location.
If I am not interested in a job when contacted, will I be contacted for other jobs in the future?
You are not obliged to say "yes" when contacted. Your
application will nonetheless remain active in the FSWEP inventory for
the duration of the campaign.
Why am I not being contacted for FSWEP job opportunities?
The FSWEP inventory is designed to
search for and randomly select students who meet the job requirements
determined by the hiring organization. We receive approximately 50 000
student applications every year. In the last few years, an average of 9
000 jobs has been offered to students on an annual basis.
Does my name remain in the FSWEP inventory despite the fact I accepted a job opportunity (full-time or part-time)?
Your name remains in the FSWEP inventory for the entire duration of the campaign, however:
- Students who have accepted a full-time job will only
be referred to other hiring organizations starting 10 days prior to the
end-date of their employment; and
- Students who have accepted a part-time job will
continue to be referred to hiring organizations recruiting for full-time
opportunities; however those students will only be referred starting 10
days prior to the end-date of their employment to hiring organizations
recruiting for part-time opportunities.
What does it mean when I am asked to enter work location(s) on my application?
Selecting work locations on your application means you
are willing to work in the locations you select. It is important to
note that in most cases hiring organizations will not pay for your
relocation should the job opportunity not be in your area of residence.
How can I be considered for re-employment or re-hire through FSWEP?
The PSC may authorize the re-employment of a student
in the same, or in another organization provided that the student has
previously been employed through either the FSWEP, the Co-op/Internship, or the Research Affiliate (RAP) programs.
Furthermore, a student must ensure that they have
submitted an on-line application for the current FSWEP campaign.
In addition, the student must meet all the requirements for the
job and continue to meet the FSWEP eligibility criteria.
The assessment process
What does “assessment” mean?
Assessment means verifying that a student possesses the required education and/or skills.
Under the FSWEP program, the hiring manager must
assess all referred candidates. This assessment may take various forms,
such as: a telephone interview, a face-to-face interview or a written
exam. Preceding a formal interview, the hiring manager may choose to
send an e-mail to the candidate, to validate education and/or skills,
which may result in a student not receiving an invitation to an
interview.
What if I require technical aids or alternative arrangements for exams or interviews?
Please advise us of your special needs when we contact
you. We must be informed of your situation in order to make alternative
arrangements. It is government policy to create and maintain an
inclusive, barrier-free environment in the public service to ensure the
full participation of persons with disabilities.
Who pays for my travel expenses related an interview or my relocation related to a job offer?
When you are invited to an interview and/or to
relocate, the hiring organization may authorize and reimburse
pre-determined travel expenses incurred on your trip and/or for your
relocation.
However, it is important to note that in most cases
hiring organizations will not pay for your relocation should the job
opportunity not be in your area of residence. The decision to pay for
relocation is the responsibility of the hiring organization.
The provisions for students (as a traveler) will be different from those of employees. Also, not all agencies, boards and commissions are subject to the TBS Travel Directive. In these instances, the hiring organization will provide you with more information.
Additional information on travel and relocation may be found in sections 2.3 and 3.17 of the Terms and Conditions of Employment for Students and in the TBS Travel Directive.
I do not have any money to travel for an interview. Why bother applying?
There are different ways to assess candidates.
Assessment may not necessarily involve travel (for example, a telephone
interview rather than a face-to-face interview). The hiring manager
decides on the method(s) of assessment.
However, you may be required to travel and pay for all
your travel expenses. It is important to ensure the work locations you
select in your application accurately reflect your ability to attend an
interview and/or relocate for the job opportunity.
Student bridging
What is student bridging?
Student bridging is a staffing option provided to
managers to facilitate the integration of students into positions in the
federal public service after the successful completion of their
educational program.
Can student employment lead to an appointment in the public service?
Successful completion of both an FSWEP
work assignment and your educational program may lead to temporary or
permanent Federal Public Service positions for which you meet the merit
criteria and conditions of employment.
It is important to know that managers have no
obligation to appoint students who have graduated and whom the manager
had once hired for a student work assignment.
How does the FSWEP program relate to student bridging?
The FSWEP program makes a student eligible to be bridged by a hiring organization.
The hiring of a student through the FSWEP, Co-op/Internship, and RAP
programs may lead to temporary or permanent positions for which the
student meets the merit criteria and conditions of employment.
Rates of pay and compensation
Where can I find information about the student rates of pay and other aspects related to compensation?
The rates of pay for all student employment throughout the federal public service are established by the Treasury Board of Canada Secretariat (TBS).
Students are paid an hourly rate, based on their educational level and
their year of study. You may also wish to contact the Treasury Board
of Canada Secretariat (TBS) at Interpretations@tbs-sct.gc.ca with any questions.
Finally, other aspects related to compensation
included in the Terms and Conditions of Employment for Students – such
as leave, overtime, shift premium and isolated post allowance – are
part of a student’s overall compensation package.
What are the rates of pay for FSWEP jobs?
The TBS establishes the student rates of pay, which can be found at http://www.tbs-sct.gc.ca/lrco-rtor/collective/lru-mnc/student-etudiants-eng.asp.
Rates of pay for post-secondary students are based on
the level of study being pursued by the student (university versus
college). For example, a student pursuing a university-level degree or
diploma is paid according to the university undergraduate pay
structure, whereas students pursuing a college-level degree or diploma
will be paid according to the college/CEGEP pay structure. Furthermore,
a student who has completed his/her studies at the CEGEP level is
typically paid starting at Step 3 of the university undergraduate
pay structure.
Certain colleges are affiliated with a university and
offer degree programs. Students studying in these colleges and who are
pursuing a university-level degree will be remunerated based on the post-secondary school rates of pay.
Students who have completed a university degree and who
are continuing their studies at a college in a related field of study
will be paid according to the university undergraduate rate of pay.
Some federal organizations have negotiated different rates of pay with the TBS. For these situations, the specific rates of pay are indicated in section 4 of Appendix A of the Terms and Conditions of Employment for Students.
Rates of pay for secondary school students differ by region.
If I am a post-secondary student and I indicate in my FSWEP application that I am willing to take the secondary school rate of pay, what does this mean?
Post-secondary students who indicate that they will
accept the secondary school rate of pay may be offered positions for
which no secondary school students can be found. In this case, the
students will be paid at the secondary school rate of pay.